Student Username Guidelines for Manual Rostering

Audience: Group Leaders, District Leaders

Location: Used during student roster uploads

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Overview

When uploading student rosters, each student must have a unique username. Following consistent username guidelines helps prevent upload errors and ensures students can log in successfully. 

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Username Requirements

• Each username must be unique across your school or district
• Duplicate usernames will cause upload errors
• Usernames should be consistent and easy to manage

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Recommended Formats

Elementary (K-5)

Use a simple, consistent format such as:

[school or district prefix].[student ID]

Example:

• sjp.10345
• rps.56789

Middle and High School (6-12)

Preferred option:

Student email address

Alternative:

[school or district prefix].[student ID]

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What to Avoid

Do not use:

• First names only (e.g., jordan)
• Nicknames or initials
• Duplicate usernames
• Inconsistent formats across your roster

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💡 Tips for Success

• Use a consistent prefix for your school or district
• Keep usernames simple, especially for younger students
• You may use the same password for multiple students if needed
• Double-check your file for duplicates before uploading

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Checking for Duplicate Usernames

Before uploading your roster, you can check for duplicates in Excel or Google Sheets. 

Example formula:

=COUNTIF(A:A, A2)>1

This will help identify any duplicate usernames that need to be corrected.

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Need Help?

If you need assistance, please contact the 7 Mindsets Solutions Support team.