BASE Education Quickstart User Guide

Logging in to BASE 

Enter the credentials provided by your organization/school/district to log in  OR  Log in using SSO with Clever or Classlink Click “Login”
Select the portal that you would like to access  As an Administrator, when logging in you will have the option to log in as an Administrator or a Learner.  As an Admin, users will be able to create, edit and monitor use of the platform.  As a Learner, users will see the platform through the lens of a student

Home Page Overview

Main Menu  Home  Overview of the Rooms, Messages and Activities in the platform  Users  Access to creating and managing users Courses  Managing modules  All Rooms  Admin overview of all rooms in the organization  Activity   Overview and access of activity students and module activity  Settings Details of organization profile, student access and parent access
Home Page  Will display all rooms, an overview of module activity, messages and active students.

Creating a New User 

Navigate to the Users tab in the Main Menu Click User actions to create users
Click the Create Users option from the menu  This will allow you to create single or multiple users
To create a single user  Leave single user selected and complete the required information  Role : specify the role that this user will be given  Email address : this will also become the username by default
Multiple Users can be created through the use of a .CSV  The users created in batch updates will all hold the same role  Complete the information required for the batch update in the .CSV using the hyperlinked example document  Outside of BASE, the batch update .CSV will need to be turned into plain text  Provide an email address for the program to provide updates for
BASE will send an email update when the upload has been created, and when it is completed.

Creating a New Room

Rooms have to be created by an Administrator on behalf of a user, or by the person who is going to maintain the module. Click on “Get Started with BASE”
The program will walk the user through the steps of creating a room.  The steps provided by BASE can be skipped
Provide a name for your room, this will be visible to students  Select an image to be associated with your room  Select if you would like to receive firework notifications, and then for your own modules  Select if you would like to allow students to access the room for themselves  This will allow them to self enroll into the module  Click Next
Students will now be added to the room.  This step may be skipped if you will be having students self enroll into the room. Search for students that may be added With the Admin permissions, users may be created to be added into the room
Select the modules that will be added to the room.  Select module categories to filter by  Review the module description if desired  Click “Next”
Review the information created for the room  Click Create

Adding/Removing Users from Rooms

Users may be added or removed from a Room by the managing staff member   Navigate to the Room that will be edited using the Home page or the “All Rooms” main menu option
After opening the Room, select “Student” Menu option  Click “Add/Remove Students” to manage students
The Add Users:  On the left, students who are available to add to the Room will populate. Search for any students that you would like to add to your room by typing their name in, (Administrators may use the plus sign to create a new user)  After selecting students who will be added, click save
To Remove Users  On the Right, students in the Room will populate. To remove them, click the red “X” next to their name.  After removing users, click “Save” to maintain changes

Resetting User Passwords
Administrators can reset a user password for any user role  Log in to BASE Education using your provided credentials  Select your Administrator portal
In the main menu, select the “Users” menu This will open all available users in BASE
Select the user that will be edited  Enter in a new password and confirm the new password for the user

 Checking Module Progress by User 

To check module progress by User navigate to the the Main Menu and select the Users option
Select the User to check progress of from the available users
From the User Profile, select the Course Progress options
There will be 2 options  View the Answers provided  View list of completed modules
Viewing the answers will show all answers that were provided by the student for the open ended modules
Select “List of Complete Courses” to see the list of modules that have been completed by the user  The platform will display a list of modules that the student has completed, sharing the date that the module was completed on

Checking Student Answers

The answers provided by students can  viewed through their user profile  From the main menu, select “Users”
Identify the user profile that will have answers viewed
Click on “Course Progress” and “Answers”
Click on the karat to expand the module questions, and see the answers that were provided by the user  Answers can be printed or reset from this view

Reviewing Firewords 

Managing Firewords is a crucial part of the BASE platform. Firewords help to bring the human element to the platform and experience.  The goal of Firewords is to help you identify struggling students so that intervention can occur quickly. Firewords can provide you with information that will help guide impactful conversations with the students you support.  Please work with your school/district/organization's Administration to confirm the expectations with managing Firewords.
Notifications can be turned on ensuring that Room leaders are informed of the Firewords being used.  To turn on your notifications, navigate to the desired room  Click on the pencil to edit Room settings
Click to add or remove the check mark in the box to “Receive fireword notifications”  Further clarify if you’d prefer to get notifications regarding Firewords for the modules that you are assigned to only.
Email notifications will come from BASE to your email inbox
When in your room, you will see all users, activity, progress and unreviewed firewords.