Base End of Year Best Practices

Best Practices for End of Year

Data Running a copy of the data from the school year to keep a copy
To ensure that no data is lost through a transition through school years, BASE recommends running copies of the below reports to keep on file  Navigate to the Users Menu  Click on User Actions  Select the Report to run  Download User Data
Reviewing Unreviewed Firewords *it is important to make sure that each organization has a process to regularly review Firewords*
Following the Flame  Locating where the Fireword alert has been generated  From the home page Fireword Alerts can be seen listed after the name of the Room. After clicking to open the Room, Student menu option will generate first, and also generate the “flame” icon to reflect a Fireword notification. When hovering over the flame icon, you will be able to see a summary of all of the Firewords that have been turned on.
Clicking on the Flame will allow Educators to expand their Firewords to see the full statements, and provide a space to review firewords, leave notes and clear the firewords.  BASE Firewords follow a color system to help Educators track and identify levels of importance  The color system from Highest importance to lowest  Red, Orange, Yellow  These will be reflected in the Fire icon, and where reviewing the student submissions  When a student has activated multiple Firewords, the color system will default to the highest rated Fireword color icon.  For example, if a student has activated an Orange and Red Fireword, the platform icon will display Red  After an Educator has marked the Red fireword as reviewed, the icon will change to Orange (or the remaining Fireword color alerts)

User Reports (Optional) User reports can be printed in multiple places. Below, screenshots will cover how to print the answers that a student has provided in a course
To print a User Report:  Navigate to the User’s Menu, and select a User’s profile from the available  Click to open the User Profile
Click the “Print” button in the upper right hand side underneath the “Log Out” button  This will generate a PDF printing option that will include both the User Data and the Course Data for the User
User Data will include the Profile information  Course Data will include:  Time Spent working in the Course  Started On (date that coursework began) Accessed On (date the course was accessed) Answers (answers that the student has provided to the questions in each Module
Settings Apply Restricted Dates, Student Access Hours and edit Course Library  To ensure that students cannot access BASE outside of times or dates that include Holidays, School Breaks, or Testing Windows, the Student Access Dates and Hours can be adjusted.
Navigate to the Settings Menu  Click On Student Access  Review the Course Collections to ensure appropriate courses are turned on  This will ensure that the student course library holds the appropriate content based on the paths of instruction desired at the organization  Click save after making changes to maintain the Course Library settings
Hours of Accessibility  Edit the hours that students will be allowed to access the BASE platform  Use the sliders to select the days/ time frames that students will be able to log into the platform  Or, use the default options to select the days/times  Click Save to maintain the setting changes
Restricted Access Dates  Click “Add Restricted Dates” to add in days that students should be restricted from accessing BASE  IE, Holidays, School Breaks  Click Save to maintain the changes
Rooms  Make adjustments to Rooms to accommodate changes from each school year. Changes that might need to be made to Rooms include changing the owner, courses being used, students entering or leaving a room.
To make those changes:  Navigate to the All Rooms Menu  Review the list of Rooms that are available in the Organization  Select the Room that requires editing  Adding/Removing Courses or Users to the Room, Renaming
Removing students will not remove their data  IE, if you would like to delete students from a Room, their data will not be lost, rather their enrollment in the room will not be present any longer  Deleting a Room and Starting Over is also an option for each school year
Fireword & Help Notifications  The BASE platform will notify Administrators if there are no users with notifications turned on.
Notification settings are managed by your organization level Administrator.  As an Educator/Teacher, you may edit settings for Rooms that you manage to receive Fireword notifications. Administrators will also see the below notifications that will alert you if no users in the organization are set to receive notifications for Firewords or Student Help Notifications in the organization.
Users  Administrators can manage all organization level users, and Supervisors can manage student users *users who are deleted cannot be restored**
Users  Administrators can manage all organization level users, and Supervisors can manage student users *users who are deleted cannot be restored**
In the user Profile, click to turn the toggle on to mark the users profile as Archived  Click Save to apply the changes